email signature generator

How to use the email signature generator

  1. Pick a template — Classic (photo on the left), Modern (accent underline), Minimal (one line), Bold (accent block), or Card (bordered).
  2. Fill in your identity and contact fields (name, title, company, email, phone, website).
  3. Optionally add LinkedIn/Twitter URLs, a profile photo URL, or a company logo URL.
  4. Pick an accent color and a web-safe font (Arial, Helvetica, Georgia, Verdana, Tahoma).
  5. Click 'Copy rendered' to paste straight into Gmail/Outlook, or 'Copy HTML' if your client has an HTML signature editor.

When to use it

Use when setting up a new work email, replacing a dated signature, or standardizing signatures across a team. Table-based HTML is deliberate — Gmail, Outlook, and Apple Mail strip CSS positioning and flexbox, so tables are the only reliable cross-client layout. Alternative: HubSpot and WiseStamp do the same with more pre-built templates and lock features behind paywalls; this tool is free, template-transparent (see the raw HTML), and doesn't insert tracking pixels.

Frequently asked questions

How do I make an email signature?
Fill in your name, title, and contact details. Pick a template and an accent color. Copy the rendered output or the raw HTML and paste into your email client's signature settings.
Will the email signature work in Gmail and Outlook?
Yes — all five templates use table-based layouts and inline CSS, the only combination that renders consistently across Gmail, Outlook (desktop + web), Apple Mail, and Thunderbird. Avoid CSS grid/flexbox in signatures; they get stripped.
How do I add my signature to Gmail?
Click 'Copy rendered' on the preview, then in Gmail go to Settings (gear icon) → See all settings → General → Signature → Create new → paste. Save changes.
Does the email signature include tracking?
No. The HTML is plain — no pixels, no analytics scripts, no remote CSS. Some template services insert tracking to measure opens; this tool does not.
Can I include my profile photo?
Yes. The Classic and Card templates render photos when you supply a photo URL. Host the image on a public CDN (imgur, your company website, or a cloud storage bucket with public access) — don't link to a local file.
Why is my signature broken in Outlook?
Outlook renders email via Microsoft Word, which strips modern CSS. The table-based templates here work — but if you edited the HTML, make sure every style attribute is inline, and you're not using background-image, CSS variables, or modern positioning.

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Last updated: 2026-04-25